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http://www.messagingtalk.org/using-offline-folders-and-replication
Offline folders make it possible to work with the contents of a Microsoft Exchange Server folder while not connected to the network and then when connected to the network, synchronize the folders.
When working offline, you work with the contents of an offline folder exactly as you do with a folder on a server. For example, you can change and move items in your offline Inbox, send messages that are placed in your offline Outbox, and read your offline public folders. You will continue to receive new messages in your Mailbox. However, you will not be aware of these changes on the server until you connect to the network.
Creating an Offline Folder File
1. On the Tools menu, click Services.
2. Click to select Microsoft Exchange Server, and then click Properties.
3. On the Advanced tab, click the Offline Folder File Settings.
4. Type the path to the file you want to use as the offline folder file.
5. If the message stating that the "<path><filename>.ost could not be found. Would you like to create it?" appears, click OK.
6. Click OK.
7. Click 'Enable Offline Use'. Click OK, OK.
NOTE: Outlook must be connected to the Microsoft Exchange Server for the initial creation and synchronization of the Offline Folder file.
All of the standard Outlook folders Inbox, Outbox, Deleted Items, Sent Items, Calendar, Contacts, Journal, Notes, and Tasks, on the Microsoft Exchange Server are now ready for offline use. You cannot selectively choose which will be available for offline use and which will not be
Set User-defined Folders for Offline Use
1. Right-click the user-defined folder and click Properties on the shortcut menu.
2. On the Synchronization tab click to select "When offline or online" from the "This folder is available" section.
3. Click OK.
*You cannot use an .ost file that has previously been used with a different mailbox. Doing so produces the following error message:
The file <filename>.ost cannot be accessed because it has been configured for use with a different mailbox.
1. Using the right mouse button (right-click), click the public folder that you want to work with, and click Copy "<FolderName>" on the shortcut menu.
2. In the Copy Folder dialog box, move to your Favorites Folder, and click OK.
3. From your Favorites Folder, right-click the newly copied folder, and click Properties on the shortcut menu.
4. Click the Synchronization tab and click to select "When Offline or online."
5. Click OK.
Your Public Folder is now ready for offline use. Each folder that you copy to your Favorites Folder can now be selectively set for offline use.
*When you synchronize, a log file appears as a message in your Deleted Items folder. This log file contains information such as the time you synchronized, the names of the folders synchronized, and the number of items added.
To synchronize offline folders, use one of the following methods.
Synchronizing a Specific Folder
Click to select the folder you want to synchronize and on the Tools menu, click Synchronize and then click This Folder.
Synchronizing All Folders
On the Tools menu, click Synchronize and then click All Folders to synchronize all your offline folders.
Automatically Synchronizing All Folders When You Quit Outlook
1. On the Tools Menu, click Options and then click the Mail Services tab.
2. In Mail Options, click to select the Enable Offline Access check box and then click to select the "When online, synchronize all folders upon exiting" check box.
3. Click OK.
All folders that are available offline will now be automatically synchronized when you quit Outlook.
*It is important to synchronize and download the Address book before you log off the Microsoft Exchange Server. This is particularly important when going on the road for the first time to ensure that all your offline folders will be updated before you leave.
To download your address book, use the following steps:
1. On the Tools menu, click Synchronize and click to select Download Address Book.
2. Click either Download the Offline Address Book with or without details information and click OK.
Note: The Download Offline Address Book dialog box contains information concerning the ramifications of downloading without detail information
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